NORTHVILLE DISTRICT LIBRARY BOARD OF TRUSTEES
Regular Meeting Minutes
Thursday, April 25, 2002-7:30 p.m.
Northville District Library Carlo Meeting Room


1. The meeting was called to order by Chair, Barbara Glover, at 7:40 p.m.
1.1 Roll Call
Present: Trustees Carolyn Blanchard, Barbara Glover, Jean Hansen, Gail Barget, and John Lorence 
Absent: Trustee Thomas Thompson and Trustee Joseph Oldenburg.
Also Present: Julie Herrin, Director of the Northville District Library; Anne Mannisto, Assistant Director of the Northville District Library, Judith Williams, Administrative Assistant of the Northville District Library; Sally LePla-Perry, President of the Friends of the Northville District Library.
Guests: Amy Black, A student at Northville High School.

1.2 Approval of Agenda
MOTION by Jean Hansen, seconded by Carolyn Blanchard, to approve the Agenda. Motion approved.

1.3 Approval of the REGULAR minutes, 3/28/02 
MOTION by Carolyn Blanchard, seconded by Jean Hansen, to approve the regular meeting minutes of March 28, 2002 as corrected. Motion approved.

1.4 Approval of CLOSED MEETING minutes, 3/28/02
MOTION by Carolyn Blanchard, seconded by Jean Hansen to approve the closed meeting minutes of March 28, 2002 as presented. Motion approved.

2. Correspondence: None
. 
3. Friends of the Northville District Library Report 
Sally LePla-Perry reported that the Friends of the Northville District Library had their annual meeting and election of officers. Minutes for the April 18th Board meeting of the Friends of the Northville District Library were submitted. The Friends are investigating the sale of used books via the Internet, following a report that other organizations have found this method of sales to be quite profitable. The current membership drive has resulted in seven (7) new Merchant Members. The Board was reminded about the upcoming Author Luncheon with Devon Skillian being held on Wednesday, May 22, 2002. It was reported that the Friends would again donate T-shirts for the staff members of the Northville District Library. 

4. Director’s Report
Library Statistics: Circulation was up for March. The 2nd highest ever, only July 2001 was higher. Internet usage has increased with the increase in the number of available terminals.
Youth: Twenty-nine program events with 782 children. John Stewart, State Representative was special guest at Story Time during National Library Week. Spring Break craft program participation was 51 children. The National Library Week Juggler program attendance was 77. 21 Preschool children visited.
Adult: 56 people attended The Antique Appraisal program. Another appraisal program will be scheduled for the fall. 
25 people attended the Tolkien, Middle-Earth Magic Program. Outreach served 50 residents through 5 programs.
Staff: Judith Williams, the newly hired Administrative Assistant, was introduced. Shari presented at the Spring Institute. Planning is underway for the Summer Reading Program. 
New: A new policy has been initiated regarding charges for printing pages of electronic material. All printed pages will now be 5 cents each. New shelving has been received. Installation has relieved the crowded conditions of the Adult Video collection. The Audiocassette collection has been removed from circulation due to lack of use and the need for additional space. Plans are to sell the cassettes through the Friends used book sale. 
Community: Julie Herrin had the opportunity to meet and talk with the Department Heads of Northville Township and a reporter from the local press. Anne Mannisto and Julie Herrin attended the Chamber of Commerce Luncheon in April. Additional discussion followed regarding establishing a community wide summer program such as “Everybody’s Reading”, which has been held in many other communities. A suggestion was also made that the Friends might establish an outdoor Coffee Cart, located under the front entrance overhang, possibly underwritten through a local merchant. 

5. Budget and Finance Review: Hansen
5.1 Bills Payable
Motion by Jean Hansen, seconded by Gail Barget to approve payment of bills over $1,000.00 as listed on the corrected Northville District Library Bills List dated April 25, 2002. 

5.2 Financial Reports
Jean Hansen presented the Financial Reports for the four months ending March 31, 2002 (attached to original minutes). 

6. Board of Trustees Committee Reports
6.1 Long Range Planning Committee
Carolyn Blanchard reported that the Long Range Planning Committee was planning a study session to gather information and statistics needed to determine the feasibility of seeking additional funding for the Northville District Library’s future needs. Discussion indicated that the primary purpose of the Long Range Planning Committee was to focus on strategies and objectives to serve the community. The Board would continue its original plan to have a study session and invite staff to participate.

7 Other Business: 
7.1 Report on Progress on Long Range Plan Objectives
Julie Herrin presented a comprehensive update on the progress toward the primary objectives established by the Long Range Planning Committee in September 1998. Her report summarized achievements for the first ten objectives. (A copy of report is attached to original minutes). It was determined that the Long Range Planning Committee would be reprioritizing goals for the future with plans for deliberate actions.

8. Announcements and Comments:
8.1 Chairperson, Barbara Glover announced that Joseph Oldenberg and Thomas Thompson had reported that they would not be seeking reelection to the Library Board in November. She suggested that current Board Members begin recruiting qualified candidates who might consider running for election. An article will be prepared the publication in the local area press regarding the need for elected Board Members. Discussion on Volunteer Recognition: Since the Thank You Tea held last year was not well attended due to scheduling conflicts, it was suggested that a special Thank you note and Gift be sent to long time volunteers this year. 

10. Adjourn:
MOTION by Carolyn Blanchard, seconded by Gail Barget, there being no further business, the meeting adjourned at 9:20 p.m. Motion carried.

Respectfully submitted,
John Lorence, Secretary

Jw

04/26/02