The meeting was called to order by Chair, William Brown, at 7:35 p.m.
1.1 Roll Call
Present: Trustees,
William Brown, Joe Oldenburg, Anna Sarkisian, Barbara Glover, Fritz Porter,
Wendy Gutowski, and Lynn Parkllan Also present: Patricia Orr,
Library Director; Pamela Gagnon, Library Administrative Assistant (9:00
p.m.); and Lianne Clair Library Bookkeeper (9:00 p.m.). Guest:
Jim Alsip from LIA.
1.2 Approval of the
Agenda
The agenda was revised
to immediately address the Library Director’s report.
4.1 Library Director’s Report
Pat Orr introduced
Jim Alsip from LIA who was making his follow-up visit as part of the Customer
Service Training. He met today with the Customer Service Committee
and has been in contact with them by phone on a regular basis. He
was encouraged by the very positive response of the Board when they were
asked if they had noted a difference since this process began. It was determined
that the Customer Service Committee would write the first draft of the
Customer Service Policy after Mr. Alsip has reviewed staff materials to
be provided to him by Michele Mecha. Mr. Alsip would then review
the first draft and the Board would be presented with a revised draft for
their approval. The staff was pleased with the pizza party and the
other gestures of encouragement from the Board.
MOTION by Fritz Porter, seconded by Joe Oldenburg to move to closed session for the purpose of discussing labor relations issues at 7:40 p.m. Passed unanimously.
MOTION by Anna Sarkisian, seconded by Joe Oldenburg to return to open session at 8:50 p.m.
1.3 Approval of the Minutes
MOTION by Barbara
Glover, seconded by Joe Oldenburg to approve the regular minutes of 9/28/95
as modified by the Board ; 1.5 regular minutes of 9/14/95 ; 6.3 Resolution
95-11; next regular meeting October 12, 1995. Passed unanimously.
2. Correspondence
Department of Labor
-- Petition for Election -- Northville District Library and Michigan AFSCME
Council 25 dated October 5, 1995 (attached to original minutes).
3.1 Bills Payable
MOTION by Fritz Porter,
seconded by Wendy Gutowski to approve payment of Bills To Be Paid 10/12/95
(attached to original minutes). Passed unanimously.
MOTION by Wendy
Gutowski, seconded by Fritz Porter to approve payment of Invoice 5673 for
$3,370.36 from Riemenschneider Design. Passed unanimously.
MOTION by Wendy Gutowski,
seconded by Joe Oldenburg to approve payment of Invoice 8739 for $200,763.00
from George W. Auch Company. Passed unanimously.
3.2 Financial Reports
Lianne Clair submitted
Operating Expenses Against Budget, as of 9/30/95 (attached to original
minutes), and Monthly Summary of NDL Accounts Period: September 1
- September 30, 1995 (attached to original minutes).
4.1 Library Director’s Report
Pat Orr submitted
October Report, dated October 5, 1995 (attached to original minutes); and
The New Court of Justice Report prepared by State Representative Michael
E. Nye (attached to original minutes).
5.1 Building Committee
Wendy Gutowski submitted
Building Committee Report , dated October 12, 1995 (attached to original
minutes); Building Committee Summary of Signed Contracts October 12 ,1995
(attached to original minutes); Building Committee Budget Report - October
12, 1995 (attached to original minutes); and Status of Payment on Contracts
(attached to original minutes).
Pat Orr is to set
up a meeting with Steve Baldwin and the Police Department to discuss security
systems for the new Library building.
Bill Brown suggested
that the Building Committee request proposals and information for security
systems for the new Library building.
Bill Brown also requested
that before the furnishing bids for the new Library building are sent out,
the Building Committee should submit these bids to the Board for their
suggestions and final approval.
Wendy Gutowski submitted
pictures to the Board from Steve Baldwin on the progress of the new building.
Steve Baldwin will be submitting pictures each month. Bill Brown
requested that the Library put these photographs into a photo album.
5.2 Technology Committee
Anna Sarkisian submitted
Technology Committee (TECH) Board Report, dated October 12, 1995 (attached
to original minutes) and letter/proposal from Elan Engineering, dated October
12, 1995 (attached to original minutes).
5.3 MOTION by Joe Oldenburg, seconded by Wendy Gutowski to purchase a Pitney Bowes 9326 Copy Machine and Monthly Maintenance Agreement as stated in the Pitney Bowes Proposal Prepared For: Northville District Library, dated October 6, 1995 (attached to original minutes). Bill Brown requested a poll. There were six AYES and one NAYS.
6.1 Anna Sarkisian suggested Gift-a-Book Program be a giving tree and little books be put on the tree. The Board agreed and gave Pat Orr the go ahead to do this program. It would start before Thanksgiving and continue through the end of the year.
6.2 The Board will decide at the November 9, 1995, meeting if there is a need to conduct a Board meeting on November 30, 1995.
6.3 Pat Orr is to contact the Library’s attorney in regards to the Coordinator of Reference & Electronic Services job description and if it can be filled and if it can be a supervisory position.
Anna Sarkisian contacted Pat Orr on Tuesday, October 3, 1995, in regards to hosting a staff and Board Holiday event to take place at Anna’s home on a Sunday evening. The Board felt that Pat Orr should contact the Library’s attorney to see if this can be done at this time. Pat Orr is to report back to the Board at the next meeting.
Fritz Porter stated that the Library should think about opening a Payroll Checking Account -- Bill Brown requested that Pat Orr and Lianne Clair bring to the next meeting advantages and reasons why the Library needs this account.
TABLED:
Board of Trustees
By-Laws Revision
Policy for New Meeting
Room
MOTION by Fritz Porter, seconded by Joe Oldenburg, there being no further business, the meeting adjourned at 10:30 p.m. Passed unanimously.
The next regular meeting will be held on October 26, 1995, at 7:30 p.m. in the City of Northville Council Chambers.
Respectfully submitted,
Anna Svirid Sarkisian
Secretary
psg/oct12