NORTHVILLE DISTRICT LIBRARY BOARD OF TRUSTEES
Regular Meeting Minutes
Thursday, May 23, 2002-7:30 p.m.
Northville District Library Carlo Meeting Room

1. The meeting was called to order by Chair person, Barbara Glover, at 7:35 p.m.
1.1 Roll Call
Present: Trustees Barbara Glover, Thomas Thompson, Joseph Oldenburg, Jean Hansen, Gail Barget, and John Lorence. Absent: Trustee Carolyn Blanchard.
Also Present: Sally LePla-Perry, President of the Friends of the Northville District Library Julie Herrin, Director of the Northville District Library; Anne Mannisto, Assistant Director of the Northville District Library, Judith Williams, Administrative Assistant of the Northville District Library;.
Guests: Shari Fesko, Young Adult Librarian, Northville District Library.

1.2 Approval of Agenda
MOTION by Joe Oldenburg to approve the Agenda, seconded by Gail Barget. Motion approved.

1.3 Approval of the REGULAR minutes, 4/25/02/ 
MOTION by Gail Barget to approve the regular meeting minutes of April 25, 2002 as submitted, seconded by Jean Hansen. Motion approved.

1.4 Citizens’ Comments: None

2. Correspondence: 
A letter from Lynne Hirschelman and Roxanne Sander, staff members of Northville District Library, requesting a meeting with Board Members to explore the feasibility of library millage proposal was introduced. A preliminary meeting will be set for a future date, as yet unknown; these two staff members will be invited to attend. 

3. Friends of the Northville District Library Report 
Sally LePla-Perry reported the following: 
· The Friends of the Northville District Library are planning the Fantasy of Trees raffle drawing, to be held at a special Friends Party on December 14, 2002 here at the Library. 
· The Book and Author Luncheon with Devon Skillian was well received. 
· Friend’s member Betty Griffin has secured a $1,000 grant from Walmart Corporation for DVD’s.
· The Book Cellar will be open on Saturdays during the summer. 
· The President’s awards recipients - Mary Jane Kearns, Barbara Hudgins, and Nancy Olgren.
· The Annual Report for the Friends has been mailed out. 

4. Director’s Report
Library Statistics: Circulation for the month of April was up from last year but slightly lower than last month. Internet usage has increased. Database usage and Internet printing has also increased. 

Summer Reading Programs
Youth: Registration for the Summer Reading Program will begin on June 14. 750 registration packets are prepared and 4500 flyers have been delivered to local schools. Librarians have met with School media specialists to promote the Summer Reading Program. Many special programs are scheduled. Staff members are to be praised for their efforts to assure the success of this program
Young Adult: Shari visited all upper grades at Elementary and Middle Schools; a prize of a $150 gift certificate from Best Buy was announced for the Young Adult Summer Reading Program. Flyers and publications are ready. 
Adult: Barnes and Noble will again be giving us books as Adult Summer Reading Program prizes.

Programs:
Youth: 401 children attended story time for May, in addition to a story time for the Early Childhood Center. 
Young Adult: 30 applications for Teen Core summer volunteers distributed in 3 days. 18 applicants will be selected. Shari visited Amerman for a story telling session during “Turn off the TV Week.”
Adult: outreach - 4 facilities were visited, with 44 attendees. 3 home visits were made. There were 56 attendees for the Women in Lincoln’s Life program. First “Current Events Program” - small attendance.
Collection: The library is preparing for DVD collection by developing a written collection guideline and determining processing.. Americana, Novelty and Opera categories are being added to the CD collection.
Technology: The Web Site has been redesigned to make updating easier. An additional Research Terminal has been added. The count now includes 3 research terminals, 3 catalog terminals and 7 Internet terminals. The meeting room schedule will now be viewable on-line for staff.

Facility: The #4 compressor needs to be replaced. Various HVAC repairs have exceeded $7,000 since December. 
Community: Anne and Julie attended the Book and Author Luncheon and Prayer Breakfast. The Arts Commission is displaying juried pieces of artwork by seniors at the High School in the Library. The show will run through May 29. Anne will prepare a letter inviting the Arts Commission to hold additional displays in the Library.
Staff: Julie attended a workshop on Violence in the Workplace, sponsored by the MMRA. Jeannie, Roxanne, Dierdre, and Patricia attended the annual Fantastic Fiction workshop. Michael attended an Interactive Web Services Workshop and presented internal training on MILE (patron request outside DRA –on catalog now).
Other: Anne presented a draft of a press release to recruit candidates to run, on the November Ballot, for the open Trustee positions. The press release will forwarded to the Northville Record as soon as possible and will contain information on the procedure to obtain the petitions required to have a candidates name placed on the ballot.

5. Budget and Finance Review: Hansen
5.1 Bills Payable
MOTION by Jean Hansen, to approve payment of bills over $1,000.00 as listed on the Northville District Library Bills List dated May 23, 2002, seconded by Tom Thompson. 

5.2 Financial Reports
Jean Hansen presented the Financial Reports for April and indicated that an additional $19,000 was anticipated. Budgetary considerations for next year will need to look at increased funding for maintenance areas due to the aging mechanical systems of the facility. The Budget 2002-2003 needs to be official by the end of September; presentation of a Preliminary Budget will be made at the July Board of Trustees Meeting, with the required Public Hearing on the Budget scheduled for August. Reserve Funds should identify what the funds are designated to cover.

6 Board of Trustees Committee Reports
6.1 Long Range Planning Committee
Julie Herrin reported on the Long Range Planning committee meeting, in the absence of Carolyn Blanchard. The committee met to review the objectives established in 1998 and reorder the priority of the objectives. This was handed out and discussed, as were the Secondary Goals. (See attached). The next Long Range Planning Committee is scheduled for June 4. 

7 Staff Presentation: 
7.1 Shari Fesko, Youth Services Librarian. Copy of presentation included with minutes.

8. Other Business:
8.1 The Board Study Session is tentatively scheduled for Saturday, September 28, 2002 at 9:00 a.m..

9. Announcements and Comments:
9.1 Barbara Glover announced that gifts of $1,700 have been recently received through the Community Foundation for 
S. E. Michigan.

10. Adjourn:
MOTION by Tom Thompson to go into closed session to discuss Union Negotiations, seconded by Joe Oldenburg. Following the closed session, a MOTION was presented by Tom Thompson to adjourn the regular meeting, seconded by Joe Olbenburg. There being no further business, the meeting adjourned at 9:40 p.m. Motion carried.

Respectfully submitted,
John Lorence, Secretary

jw
05/27/02