NORTHVILLE DISTRICT LIBRARY BOARD OF TRUSTEES
Regular Meeting Minutes
Thursday, September 26, 2002, 7:30 p.m.
Northville District Library Carlo Meeting Room

1. Chairperson, Barbara Glover, called the meeting to order at 7:35 p.m.
1.1 RollCall Present: 
Trustees Barbara Glover, Tom Thompson, Jean Hansen, Carolyn Blanchard, Gail Barget, and John Lorence
Roll Absent: Joseph Oldenburg.
Also Present: Sally LePla-Perry, President of the Friends; Don McCulloch, Vice President of Friends, Julie Herrin, Director; Anne Mannisto, Assistant Director of the Northville District Library; Judith Williams, Administrative Assistant of the Northville District Library;
Guests: Judith Sherman an Anne Bright (Trustee Candidates), and Roxanne Sander, staff member 

1.2 Approval of Agenda
MOTION made by Jean Hansen to approve the Agenda, seconded by Carolyn Blanchard. Motion approved.

1.3 Approval of the regular Meeting minutes for 8/22/02. 
MOTION made by Jean Hansen to approve the regular meeting minutes of August 22, 2002, seconded by Gail Barget. Motion approved.

1.4 Chairperson, Barbara Glover welcomed Anne Bright and Judith Sherman to the meeting. Anne and Judith are candidates for election to the Board of Trustees in the November election.

1.5 Citizens’ Comments: None 

2. Correspondence: None

3. Friends of the Northville District Library Report 
Sally LePla Perry reported that the Friends had not had a meeting since her last report. She related that the Used Book Sale had raised about $1,500.00. She felt that publicity for the event was not sufficient. 

4. Director’s Report
Library Statistics: Julie reported that the August 2002 statistics revealed slightly higher usage of the library than in 2001. The summer reading programs are over in August. Internet computers and database usage are higher than last month. 
Programs
Youth: Story time, Little Me club, Kid’s Club and the Junior Book discussion group resumed in September. There were eight scheduled events with 216 youth participants. Twenty-five Amerman Kindergarten children visited the library this month.
Young Adult: Two Teen volunteers assisted in the library this month. There was one young adult program. 
Adult: There were 16 gift certificate winners for the Adult Summer Reading Program. Two World Wide Web computer classes drew 11 attendees and 3 people participated in the Mouse Magic Class. The 2 Degas programs drew attendance of 101 for the daytime and evening presentations combined. There were 7 outreach visits service 74 individuals. Ask a Librarian is starring to be3 used, with 5 on-line requests for information this month. 
Meeting room: Used 30 times since last Board Meeting. Over 400 Northville Public Schools 3rd grade students visited the library for Storytelling during the Victorian Festival.
Staff: Roxanne Sander is leaving her position here for a position at another library. She has been here since September 1995. Beginning as a Substitute Librarian, she then became a Part-time Librarian and then a full time staff member in 1999. she has distinguished herself by taking on more and more responsibility. She will be missed. 
Other: More DVD’s are on the shelves. 
PR: The inaugural issue of The Home Page, Northville District Library’s Newsletter was mailed beginning on the 19th of September. The first issue was developed by committee and guided to printing by Assistant Director, Anne Mannisto. The next issue is scheduled for late December. Julie reported on the departure of Bud, a contract cleaning person from Allied. The new Allied cleaning person is Melissa, her schedule will be in the evening/night time, which is different from tradition, but one which we are willing to try to accommodate her needs.
Facilities: The Security Video Recorder has broken. We are investigating repair vs. replacement costs. Additional shelving is due to be delivered very soon. We are requesting the services of an electrician from Allied. There are many lights that need to be replaced. The expected cost could be as high as $4,000.00. The door to the Meeting room needs to be repaired and we are anticipating having the windows washed sometime in October.

5. Budget and Finance Review: Hansen
5.1 Bills Payable
MOTION made by Jean Hansen, to approve payment of bills over $1,000.00 as listed on the Northville District Library Bills List dated September 26, 2002, seconded by Tom Thompson. Motion passes. MOTION - Jean also moved that the required Debt wire transfers be authorized for the payments due October 1, 2002. Tom Thompson seconded the motion. Motion passed. MOTION Jean also moved that $10,805 that was entered into the Operating Fund be transferred via journal entry into the Dept Fund to adjust the accounts appropriately. Motion seconded by Tom Thompson. Motion passed.

5.2 Financial Reports
Jean Hansen presented the Financial Reports for August for review. 

6 Board of Trustees Committee Reports: Development Committee. Barbara Glover reported on the committee’s plan to send letters seeking contributions to the Community Foundation. Donations made on behalf of the library provide a state tax credit to the contributor while benefiting the library. Julie presented correspondence from Attorney, Anne Skilton, regarding the right to privacy, and strongly suggesting that the use of a Library Card Holders Data base for the mailing was not advised. The Development Committee will seek alternative sources to develop a mailing list to send information regarding contributions to the Community Foundation. The mailing is scheduled for early November. 

7 Staff Presentation: 
7.1 Roxanne Sander, presented information regarding her areas of responsibility and book discussions, and presented several handouts for the Boards review. (Copies of Roxanne’s presentation filed with minutes). 

8. Other Business:
8.1 None

9. Announcements and Comments:
9.1 Barbara Glover reported that she had approached Alan Sumershoe (sp?) as a possible write-in candidate for the Board of Trustees. He expressed interest and she will provide him with the necessary documentation to become a write-in candidate on the ballot. The Board is still seeking one additional write-in candidate for the one remaining seat for which there is no candidate. The Board Study Session is scheduled for September 28th from 9:30 a.m. to 12:30 p.m.

10. Adjourn: MOTION Jean Hansen moved to go to a closed session meeting for the purpose of discussing union negotiations, Carolyn Blanchard seconded. Motion passed. The closed session Meeting began at 9:10 p.m. Motion to adjourn the closed session was made by Tom Thompson, seconded by Carolyn Blanchard. Closed session adjourned at 9:35 p.m. Motion to adjourn the Regular meeting was made by Tom Thompson, seconded by Carolyn Blanchard. Regular Meeting adjourned at 9:37 p.m.

Respectfully submitted,
John Lorence, Secretary
jw
10/04/02